COUNTY OF SANTA BARBARA INVITES APPLICATIONS FOR THE POSITION OF:
Real Property Division Manager
Job Bulletin #23-8027-24 (O/GS) An Equal Opportunity Employer


SALARY
$106,808.37 – $145,002.66 Annually This salary range reflects the negotiable range for hire,
however the top of the range for future career and salary advancement tops at $156,106.14

OPENING DATE: 8/3/2023
CLOSING DATE: Open Until Filled

We are currently accepting applications to fill one full-time Real Property Division Manager (Program/Business Leader job classification) in the General Services Department. The current vacancy is in Santa Barbara with the ability for the incumbent to discuss a long-term hybrid telework schedule contingent upon the needs of the department.

The Department: The Real Property Division of the General Services Department provides professional real property services to other County Departments, governmental agencies, and other outside entities. The Real Property office coordinates and prepares real property transactions of land acquisition and disposition, property management, and engineering or appraisal as they relate to buying, selling and leasing real property or property rights for public use. In addition, the Division processes Public Works and Flood Control District acquisitions, condemnation suits, grants, quitclaim of fee, easement grants and other actions.

To learn more about this Department, please visit: General Services | Santa Barbara County, CA – Official Website (countyofsb.org)

THE POSITION:

Under general direction, leads the real property division, coordinates and prepares real estate documentation and applies practices and principles of real property law, land acquisition and disposition, property management, engineering, or appraisal as they relate to buying, selling, and leasing real property or property rights for public use including various Public Works real estate transactions.

The Ideal Candidate will possess:

• Possession of a valid International Right of Way Association (IRWA) senior designation is strongly preferred
• Bachelor’s degree from an accredited college of university in business administration, public administration, real estate law, dispute resolution, or another closely-related field
• Experience with real estate transactions, preferably in a Public Agency
• Experience negotiating complex agreements, leases, franchises and licenses with utilities, private sector interests, federal, state, and local government agencies, preferably in a Public Agency
• Experience with County Public Works and Flood Control District acquisitions, condemnation suits, grants, quitclaims of fee, easement grants and other actions
• Professional experience in negotiating leases or acquisitions and disposition of property for a public agency including Public Works transactions
• Professional experience in evaluating and interpreting written contracts for real estate or related transactions for a public agency
• Supervisory experience managing real property agents and other staff.
• Experience in planning, organizing, and directing the work of real property agents and clerical staff, including selecting, training, and evaluating performance
• Experience preparing and administering budgets and monitoring expenditures, and developing and implementing recurring performance measures
• Experience in developing administrative policies and procedures
• Experience utilizing a computerized property acquisition and management system
• Excellent written and verbal communication skills and the ability to convey information in a clear, concise, organized and relevant manner to help others understand objectives and priorities
• Ability to coach, mentor and develop staff including empowering employees to take responsibility for their jobs and goals as well as being able to foster a spirit of teamwork and unity among team members
• Skill to delegate responsibility, accept accountability and provide regular feedback
• Ability to prepare and write clear and concise reports, and keep records organized
• Demonstrated ability to develop and maintain sound working relationships with diverse groups and personalities
• Great customer service skills and experience working with the general public
• Ability to effectively manage multiple situations occurring simultaneously
• Ability to work well in a team environment, making positive contributions and assisting others as necessary
• Ability to work independently, prioritize work, and meet critical deadlines
• Professional experience using Microsoft Excel, Word, Outlook, Collaboration Tools, and PowerPoint

EXAMPLES OF DUTIES

1. Plans, organizes, and directs the work of real property agents and clerical staff assigned to the division; selects, trains, and evaluates the performance of staff.
2. Prepares the division budget and monitors expenditures.
3. Performs public agency real estate transactions.
4. Examines and interprets information contained in legal descriptions, engineering plans, property maps, and preliminary title reports for the purpose of buying, selling, or leasing real property or property rights for public use.
5. Manages Public Works projects including condemnation suits, grants, quitclaims of fee, easement grants and other actions.
6. Reviews appraisals to ensure that they include accurate assumptions and are based on appropriate principles.
7. Researches minimum value and/or nominal value for real property and conducts rental studies.
8. Researches property title, court cases, property rights, and other public and quasi-public records related to real estate transactions.
9. Prepares, interprets, and negotiates deeds, easements, concession agreements, leases, licenses, franchise agreements, temporary entry permits, and purchase and sale contracts to be used in the acquisition and disposition of real property or property rights.
10. Analyzes financial impact and cost-effectiveness of facilities leased/rented by the County and County properties leased/rented by others; evaluates need for disposal of any excess properties.
11. Meets and confers with the public, elected officials, and appointed boards and commissions to present the County’s proposals and answer questions related to real estate transactions.
12. Advises and recommends actions on real property matters to superiors and Board of Supervisors.
13. Coordinates work on real property matters with other County departments, government agencies, and the general public to ensure conformance with policies and regulations and to make sure projects are completed on time.
14. Confers with County Counsel on eminent domain actions related to condemnation proceedings. 15. Maintains records and prepares letters, reports, and general correspondence.
16. Manages a team of Real Property Agents and other support staff.

EMPLOYMENT STANDARDS
Possession of the core competencies listed here and the ability to immediately demonstrate these competencies consistent with the position’s level in the leadership series and the specific work assignment; AND,

Possession of a valid International Right of Way Association senior designation, OR bachelor’s degree, preferably in Business/Public Administration, Real Estate, Economics, Planning, Engineering, or closelyrelated field; AND,

1. Four (4) years of increasingly responsible professional experience in private or public appraisal, leasing, engineering (as it relates to reading and interpreting drawings, plans, property maps and preliminary title reports), real property law, or acquisition or disposal of real property or for property rights for public purposes (i.e., in a public agency, special district, public or quasi-public utility company), that includes two years of supervisory experience or lead level experience; OR,
2. Two (2) years of experience performing duties equivalent to the class of Real Property Agent III with Santa Barbara County; OR,
3. A combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.

Additional Qualifications:
Possession of a valid California Class C Driver’s License at the time of appointment.

Knowledge of:
standard English grammar and usage; basic math; basic computer applications for office use; real estate contracts and contract law; the principles, practices, processes, and procedures of acquiring and disposing of real property or property rights for public agency purposes; Federal, State, and local laws and regulations related to the acquisition and disposition of real property or property rights as they apply to negotiators representing public agencies; principles of engineering to interpret legal descriptions for real property transactions; processes and procedures involved in government agency execution of deeds, permits, easements, purchase and sale contracts, and other documents necessary in the acquisition/disposition or use of real property or property rights for public purposes; principles and practices of public agency property acquisition and revenue leasing; public agency property management and property valuation; basic theories behind and practical aspects of the laws, rules, and regulations applicable to acquisition of private property for public use through exercise of the power of eminent domain.

Ability to:
work tactfully and effectively and maintain cooperative and productive working relations with others; make presentations; read, understand, and explain legal and technical documents; write technical material such as letters, reports, leases, and contracts clearly and concisely; follow oral and written directions; communicate effectively in person, by phone, and in writing; work in groups and on teams; use computers; work tactfully and effectively with the public and elected officials when confronted with sensitive issues; work independently and in groups to resolve issues and solve problems; manage interpersonal conflict; make presentations in public meetings and before decision-making bodies such as boards and commissions; train others.

SUPPLEMENTAL INFORMATION

APPLICATION & SELECTION PROCESS
• Review applications and supplemental questionnaire to determine those applicants who meet the employment standards.
• Application Ranking: Applications that meet the employment standards will be evaluated and scored. Candidates’ final score and rank on the eligibility list will be determined by the information provided on their application based on the Ideal Candidate Statement of this bulletin. This process may be eliminated if there are fewer than 11 qualified candidates.

Applicants must receive a percentage score of at least 70 on the Application Ranking to be placed on an employment list. An adjustment may be made to raw scores based on factors listed in Civil Service Rule VI. Those candidates who are successful in the selection process will have their names placed on the employment list for a minimum of three months. At the time the employment list is established, all candidates will receive written notice of their score on the exam(s) and exact duration of the employment list.

Conditional Job Offer:
Once a conditional offer of employment has been made, candidate will be required to successfully complete a background check, which includes a conviction history check, and satisfactory reference checks. Appointee will be subject to a post-offer medical evaluation or examination. The appointee must satisfactorily complete a one-year probationary period.

Recruiters will communicate with applicants by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss required deadlines.

REASONABLE ACCOMMODATIONS:
The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We require verification of needed accommodation from a professional source, such as a Medical Provider or a learning institution.

BENEFITS:
The County of Santa Barbara offers generous benefits. For information more information click here. In addition, applicants from other public sector employers may qualify for:
• Retirement reciprocity
• Time and service credit towards an advanced vacation accrual rate

Statement of Commitment
The County of Santa Barbara is dedicated to cultivating and sustaining an environment that exhibits equity and inclusion everywhere, and at all levels of our organization. The County believes equity is a fundamental principle that must be imbedded in policies, institutional practices and systems. The County recognizes the negative impacts of systemic racism and is committed to eliminating the barriers affecting our Black, Latinx, Indigenous, and Asian community members, as well as people of other diverse racial and ethnic backgrounds. We envision a world where society and its systems (e.g. education, criminal justice, and health care, housing the economy) are just, fair, and inclusive, enabling all people to participate and reach their full potential.

We celebrate community and employee diversity, strive for inclusion and belonging, and promote empowered participation. We aspire to build a workforce that is reflective of these values and the communities we serve. We are proud to be an equal opportunity employer and will resolutely uphold federal, California state law and/or Santa Barbara County ordinances.

We believe equity and inclusion are vital to fulfill the County’s mission and to embody a culture of “One County, One Future.” Expanding the full range of employee talent allows the County to deliver our best to all our community members.

We believe in the dignity and humanity of all people. We strive for a healthy and prosperous society that promotes all people having equitable access and opportunity.

APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE DEADLINE: 8/17/2023 at 4:59 PM PST. Applications and job bulletins can be obtained 24 hours a day at www.sbcountyjobs.com. Raquel Martinez, Senior Employment Analyst – [email protected]


Real Property Division Manager Supplemental Questionnaire

1. I acknowledge that it is my responsibility as an applicant to provide sufficient information on my application to demonstrate that my education and experience meets the employment standards (minimum qualifications) for this position as detailed in the job bulletin. I further acknowledge that if the County determines that I do not meet the employment standards there will be no opportunity for me to provide additional information regarding my application after the closing date listed on the job bulletin. Therefore, I understand that before submitting a job application, it is important that I review the job bulletin thoroughly and ensure that my application clearly reflects how my education and experience meets the employment standards at the time I submit my application.
I understand *

2. As part of the application process, a completed supplemental questionnaire must be submitted along with the standard application form. Resumes are required, but NOT in lieu of a completed application and supplemental questionnaire.
I understand *

3. The Human Resources Department communicates with All Applicants through e-mail. Please make sure your email address is entered correctly and it is current. If you feel you are not receiving your emails, please check your spam or junk inbox for our emails. Please check selection process on job bulletin for dates notices will be sent out and dates the information is required to be completed. I understand *

4. To be considered for this position your application must CLEARLY demonstrate how you meet the requirements under EMPLOYMENT STANDARDS on the Job Bulletin or you will not be considered for this position. If you are unsure, go back and review your application before continuing.

In addition to a valid International Right of Way Association senior designation or a bachelor’s degree, which Employment Standard did you clearly demonstrate meeting on your application?

Four (4) years of increasingly responsible professional experience in private or public appraisal, leasing, engineering (as it relates to reading and interpreting drawings, plans, property maps and preliminary title reports), real property law, or acquisition or disposal of real property or for property rights for public purposes (i.e., in a public agency, special district, public or quasi-public utility company), that includes two years of supervisory experience or lead level experience;

Two (2) years of experience performing duties equivalent to the class of Real Property Agent III with Santa Barbara County

A combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.
None of the above – I do not qualify for this position.

5. If you selected the third option, “A combination of training, education, and experience…”, in the preceding question, please describe in detail how your training, education, and experience is equivalent to one of the standards and how it qualifies you for the position. *

6. Do you possess a valid International Right of Way Association senior designation?
Yes
No

7. Please describe in detail, your professional experience in private or public appraisal, leasing, engineering (as it relates to reading and interpreting drawings, plans, property maps and preliminary title reports), real property law, or acquisition or disposal of real property or for property rights for public purposes (i.e. in a public agency, special district, public or quasi-public utility company). Please include the name of the agency(ies), duration of employment, and overall responsibilities.

8. Please describe in detail, your professional experience with supervision/lead roles. Please include the name of the agency(ies), duration of employment, the number of staff you were responsible for supervising, and whether you have administered performance evaluations.

9. I understand that the Civil Service Examination is an Application Ranking. I understand the eligibility list will be determined by an Application Ranking. I understand that the information provided on my application will be reviewed and scored and will impact my ranking on the employment list. I understand that the raters will not have access to any supplemental materials attached to my application, including resumes, nor will they have access to any of the responses in the Supplemental Questionnaire.
Failure to provide full and complete answers may affect the outcome of your score and rank on the employment list.
For information on protest procedures for the Supplemental Questionnaire Ranking, please see Civil Service Rules 612 and 613: https://www.countyofsb.org/1444/Civil-Service-Rules

I understand it is my responsibility to provide all information that qualifies me for the position, including the requested information above, on my application.